Application and Evaluation Forms

GAIA MicroGrants provide funding of up to 500€. At least 75% of the total funding is reserved for applicants from the Global South.

We welcome project proposals that:

  • Contain a completed application form and fit one of the funding areas above.
  • Combine action and education on sustainable living and/or climate justice.
  • Provide practical benefits to the local community.
  • Have a plan for follow up activities.

Useful documents:

Additional conditions:

  • Please note that only complete applications will be taken into consideration. You might be asked to provide additional details regarding your application and it will not be reviewed until you submit necessary information.
  • You need to submit your application at least 10 days before the start of your activity (including recruitment phase if applicable, except for workcamps), but optimally allow up to 20 days for full assessment.
  • We have a limited budget for GAIA MicroGrants - grants will be distributed for as long as funds are available.
  • Activists from all SCI branches and partners are eligible to receive GAIA MicroGrants. Note that your local SCI branch or partner office must be aware of your initiative (they need to sign and stamp the application form and reimbursement will be made to their account).
  • Your application must be sent in by 31st October 2018 at latest and your initiative must be completed not more than 3 months after it is approved but not later than 15th December 2018.
  • You will be asked to submit an evaluation form and a simple financial report at the end of your project. All reporting needs to be submitted within 30 days after the project is finished, but no later than 31st December 2018. Please note that if you don’t submit the documents within indicated period, you will not be eligible for reimbursement!
  • Each branch or partner can submit maximum of 2 projects (preferably in different funding areas). More projects can be submitted by the branch or partner if on 15th October 2018 there are still funds available.
  • In order to promote the development of the projects over the years, if you apply again with the same project as you did in the past, it will receive 80% of total funding requested (no more than 280€, or 400€, if justified by project) on the 2nd time, 60% on the 3rd time etc.

Rules for reporting and reimbursement of project costs:

1. Couple days after the indicated date of the end of your activity, your contact person will remind you about the necessity of completing the report form (you can find it at the very bottom of this message). It is fairly short and concise and the MicroGrant team will appreciate if you put some heart and thought into filling it out. We really want to learn about the amazing activities from around the world and we want to be able to share them with the whole SCI movement!

The report consist of:

  • the narrative part,
  • the list of expenditure,
  • draft program of the initiative,
  • scans of the bills and invoices,
  • 6 pictures that can be used to promote the outcomes of your project,
  • optional: copies of any promotional materials you have made for the initiative.

2. You will have 30 days to complete the report counting from the last day of your project, however no longer than until the 31st December 2018. Send all the elements listed in point no. 1 to your contact person. If they see that something is missing, they will ask you to clarify or complete it. Be careful: if you don’t submit the documents within 30 days, you will not receive the reimbursement of your costs.


3. Within 3 weeks from the date when the report is accepted, you will receive reimbursement of the costs indicated in the report. If you are part of a SCI branch, reimbursement will be done via pink slip. If you are a SCI partner, you will receive a bank transfer (make sure to complete the bank data in the report form with correct information, otherwise the reimbursement procedure will take much longer!).

Remember, that your costs can only be reimbursed up to the amount which you have claimed in the application form (unless increase was consulted with your contact person). Also only eligible costs will be approved (these that were inevitable to implement the project). Under no circumstances flight tickets or carbon offsets can be reimbursed (due to their very negative influence on our climate).


4. If there are major changes in your project and they are going to influence the assumed goals of your project, inform your contact person about it as soon as possible. Please note that some changes might result in lowering the awarded amount. We want to make it as activist-friendly as possible, but at the same time we want to understand what is going on in your project. In case of unexpected difficulties, we might be able to help you solve them!

Communication is key to solving even the most difficult and unexpected problems!