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TITLE IV, EXECUTIVE COMMITTEE AND REPRESENTATION
Article 10 – Executive – Election – Dismissal
The association is being managed by the International Executive Committee, comprised of minimum four and maximum eight members
They are elected by the International Committee Meeting by a normal majority of those present en entitled to vote.
Their term of office is limited to two years and may be renewed only once. Exceptionally a member may be elected to serve for a third term only by approval of a special resolution to the ICM by a two third majority of those present and entitled to vote.
The membership of the International Executive Committee ends legally in one of the following ways: automatically at the end of a member’s term; by voluntary resignation (in writing to the International President); with the death of the member or after an exclusion.
A motion to exclude one or more members from the International Executive Committee must be made by at least two branches and must be sent in writing to the International Executive Committee at least ten weeks before the start of the International Committee Meeting. To be carried, the motion must be supported by a majority of at least two thirds of those present and entitled to vote.
The International Coordinator is appointed by the International Executive Committee and participates in the meetings of the International Executive Committee (with advisory vote).
Article 11 – Vacancy
In the case of vacancies arising, due to the resignation or death of International Executive Committee members or places remaining unfilled at an International Committee Meeting, the International Executive Committee may co-opt individuals to fill the vacant spaces until the next International Committee Meeting. Such co-opted members shall not have voting rights.
If the position of President, Vice-President or Treasurer is vacant, the International Executive Committee may appoint from among their elected members an acting President, Vice-President or Treasurer to serve in this capacity until the next International Committee Meeting.
At least twenty weeks before an International Committee Meeting, branches must be invited to nominate candidates to fill the specific vacancies (President, Vice-President, Treasurer, Member) arising on the International Executive Committee. Candidates may be any individual member of SCI who is deemed to have relevant skills or experience. To qualify they must be proposed and seconded by two different branches or working groups or by one branch and one working group. Candidates may be elected to any vacancy that exists at the time of the ICM, as long as their nomination matches the character of the vacancy (i.e. International President, International Vice-President, International Treasurer or member).
A notice regarding the candidature of individuals for election to the International Executive Committee must be sent to all branches at least eight weeks before the start of the International Committee Meeting.
Article 12 – Tasks of the International Executive Committee
The International Executive Committee has in particular the following powers and responsibilities:
a) to interpret and ensure implementation of policy and decision as determined by the International Committee
b) to make recommendations to the International Committee regarding matters of policy, development, structure and membership
c) to employ all salaried staff working for SCI’s international structures and to ensure that adequate provision is made for their remuneration, support and supervision; or to delegate such responsibilities to other SCI international structures or branches
d) to promote cohesion within SCI and ensure that it is represented in appropriate external bodies or forums
e) to ensure that the international structures of SCI carry out their business in accordance with the International Constitution and the policies laid down by the International Committee
f) to raise funds, whether from branches’ contributions or other sources, to ensure an adequate level of co-ordination between branches, between and within SCI’s international structures and with external bodies
g) to encourage the formation of new groups and branches
h) to acquire or dispose of property or equipment for the benefit of SCI
i) to interpret the International Constitution between meetings of the International Committee
j) to ensure that all necessary arrangements are made for meetings of the International Committee
k) to inform the ICM in case the IEC did receive no communication from a branch in the entire period from one International Committee Meeting to the next International Committee Meeting
l) the annual and financial accounts, management and policy (5.1)
m) the financial transactions, opening and closing bank accounts, giving out related mandates (5.2)
This list contains examples and is not limitative.
Article 13 – Invitations
The International Executive Committee is called together and chaired by its President, or in case s/he is absent, by its Vice-President, Treasurer or one of its Members.
It shall meet at least once a year and when the interest of the association requires it or when two Executive Members ask for it. The meetings will be held in the legal seat of the association or on the place mentioned in the invitation.
The invitation can be sent by postal mail, telegram, telex, fax (with sending proof), email (with reception proof) or any other means of communication resulting in a reaction of the invited Executive.
The International President will invite all members of the International Executive Committee at least 6 weeks in advance and will send out an agenda for the meeting at least three weeks in advance.
Article 14 – Meetings
The International Executive Committee can meet and take decisions legally if at least one half of its members is present. All decisions in the International Executive Committee are taken with a simple majority of those present and entitled to vote.
Article 15 – External Representation
Except for special delegation by the International Executive Committee, two of its members acting together represent the association towards third parties legally, be it as prosecutor or as defendant.
Article 16 – Daily Management – Coordinator – Special Mandates
Daily Management – Mandates
The International Executive Committee can delegate the daily management of the association and the external representation related to the daily management to one or more general secretaries, who might or not be member of the executive committee or of the association. It can also give out special and limited mandates to one or more special mandatories. The general secretary and the special mandatories bind the association within the limits of their mandate, except in cases of unreasonable mandates when the liability of the International Executive Committee stays intact.
International Insurance Commission
The International Executive Committee shall establish an International Insurance Commission for the purpose of ensuring the proper administration of the SCI Insurance Scheme, including the provision of advice and support to the Scheme administrator.
The International Insurance Commission shall be accountable to the International Executive Committee.
The Insurance Commission shall be comprised of up to five members including the International Treasurer, and appointed by the International Executive Committee.
Financial Advice and Consultancy Team
The International Executive Committee shall establish a Financial Advice and Consultancy Team. It shall advise and support the association on all matters related to finances. The team is accountable to the International Executive Committee.
It shall present each year a report and a plan of action.
The team shall consist of up to four people, including the international treasurer. The members are appointed by the International Executive Committee.
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